Tucker Free Library

Tucker Free Library Minutes

December 8, 2009

7:03 PM

Present: Patti Osgood, Wayne Colby, Christine Anderson, Jean Colby, Lynn Piotrowicz (Library Director), and Jamie Ramsey (arrived at 7:05 PM).

1.       Minutes of October 6, 2009 and November 21, 2009 Meetings: Tabled until later in meeting.

2.       Public Forum: No members of the public were present.

3.       Treasurer’s Report: Presented by Jean.

4.       Monies Received: Christine moved to accept, Patti seconded, approved 4-0; Wayne abstained. See list attached.

1.       Minutes of October 6, 2009: Patti moved to accept, Jean seconded, approved 4-0; Wayne abstained. Minutes of November 21, 2009: Patti moved to accept, Jamie seconded, approved 4-0; Wayne abstained.

5.       Director’s Report: (A) Building Issues: (1) Annual heating equipment cleaning/maintenance was done. Boiler rated at 79%- 82% efficiency. (2) Monadnock Security Systems gave $1500 estimate for visual/auditory alarms between floors. (3) Locks on interior doors to nonpublic areas will be installed. (B) Programming: (1) Preschool story time concluded on 11/19 for semester. (2) Martha is making gingerbread houses to decorate for holiday craft program. (3) Martha has a blog for teen site. (4) Teens will be invited to a teen advisory meeting, looking for teen volunteers to help with younger kids. (5) Martha met with HCS librarian, HCS PTA, Teen Ctr., and White Birch to cultivate more involvement. (6) The NH Humanities Council is co-sponsoring a talk by Edie Clark on February 9^th at 6:30 PM entitled “Baked Beans and Fried Clams,” about regional food and how it defines an area. (C) Library Community Outreach: (1) Kill-a-Watt meters are on the way. (2) Lynn purchased new Black & Decker Thermal Leak Detector to go with Kill-a-Watt meters. (3) Lynn met with the Friends; all agreed to end the annual BOOKFEST due to the amount of work involved in collecting books, planning, set up/clean up, etc., with repeated unsatisfactory profits in recent years. (D) Integrated Library System: In the NHSL initiative to build a new consortium for more purchasing power with library software companies, Michael York is considering an OPEN SOURCE package that combines components of best products on the market, including Evergreen and KOHA. A base package will be available to all who wish to participate. Lynn recommends we consider this option for migration in 2010.

6.       Investment Policy: The objectives of a new policy were discussed and a draft was agreed upon.

7.       Other Business: Dates for upcoming budget advisory meeting, town report, public hearing, town election, and town meeting were discussed.

Next meeting: Tuesday, January 19, 2009 at 7:00 PM.

The meeting concluded at 8:40 PM.

Respectfully submitted by

Christine Putnam Anderson

Tucker Free Library Minutes

November 21, 2009

8:33 AM

Present: Jean Colby, Patti Osgood, Jamie Ramsey, Christine Anderson, Lynn Piotrowicz (library director).

1.  The board regretfully accepted the resignation of Vice Chair Terry Simkin from the Tucker Free Library Board of Trustees after many years of dedicated service to the board.

2.  Patti made a motion to recommend to the selectmen the appointment of Wayne Colby to the Board of Trustees; Jean seconded. All approved, 4-0.

3.  Holiday Hours: For the Thanksgiving Holiday, the library will close at 5 p.m., on Wednesday, November 25th and will remain closed on Thanksgiving and also on Friday, November 27th. The library will reopen on Saturday, November 28th.

For the Christmas Holiday, the library will close at 1 p.m., on Thursday, December 24th, and will remain closed on Christmas and also on Saturday, December 26th.

For the New Year’s Holiday, the library will remain open for regular hours on Thursday, December 31st, and will be closed Friday, January 1st, New Year’s Day, and will reopen Saturday, January 2nd.

The meeting ended at 8:50 AM.

Next meeting: Tuesday, December 8, 2009 at 7 PM.

Respectfully submitted by

Tucker Free Library Minutes

October 6, 2009

7:10 PM

Call to Order/Attendance

Present:  Lynn Piotrowicz (Library Director), Patti Osgood, Jean Colby (absent from 7:10-7:14 PM), Terry Simkin, Jamie Ramsey, Christine Anderson

1. Introduction of Martha Mack:  Trustees were introduced to the new youth services librarian.
2. Public Hearing I:  Public Hearing  per RSA 202-A:4-c to accept an unanticipated, unconditional donation from Helen Cammett (deceased) in the amount of $5,000.  Patti moved to accept, Christine seconded.  Approved 4-0. (Patti, yes; Christine, yes; Terry, yes; Jamie, yes).  No public present.
3. Public Hearing II:  Public Hearing per RSA 202-A:4-c to accept an unanticipated , unconditional donation from Ann S. Soderstrom (deceased) in the amount of $189,114.81.  Christine moved to accept, Terry seconded.  All approved 5-0.  (Patti, yes; Christine, yes; Jean, yes; Terry, yes; Jamie, yes).  No public present.

7:19 PM  Regular Board Meeting

4. Minutes of September 15, 2009:  Jean moved to accept, Terry seconded.  Approved (5-0)
5. Public Forum:  No members of the public were present.
6. Treasurer’s Report:  Jean presented report.   
7. Monies to Be Accepted:  No monies to be accepted at this time.
8. Director’s Report: (a) Monadnock came and updated the system.  There have been no false alarms since adjustments.  (b) West of the Merrimack will be hosted next Friday, Oct. 16, 2009 at 9 AM at Tucker Free. 
9. Preliminary Budget:  Reviewed and discussed proposed budged for 2010. 
10. Investment Policy:    Reviewed and discussed investment policies of other town libraries and decided to continue writing our policy at the next meeting after each trustee reviews one in particular more closely.
11. Other Business:  Patti moved to go non public per RSA: 91-A: 3, II (a) at 8:52 PM, Jean seconded.  All approved. (5-0) Terry moved to go out of non public at 9:01 PM, Christine seconded.  All approved. (5-0) Jean moved to seal the minutes at 9:02 PM, Christine seconded.  All approved. (5-0)

Next Meeting:  November 3^rd, 7PM

Meeting adjourned at 9:05 PM

        Respectfully submitted,

        Jamie Ramsey

Tucker Free Library

June 4, 2009

7:00 PM

Present: Patti Osgood, Terry Simkin, Jean Colby, Christine Anderson, and Lynn Piotrowicz (Library Director). Absent: Jamie Ramsey

Minutes of May 14, 2009: Terry moved to accept as amended, Christine seconded, all approved (4-0).

Public Forum: No members of the public were present.

Treasurer’s Report: Presented by Jean.

Monies to be Accepted: Patti moved to accept monies into the general fund, Terry seconded, all approved (4-0); Christine moved to accept monies into the reserve fund, Terry seconded, all approved (4-0). (See Attached)

Director’s Report: (a) Summer Reading Program: On 6/23 a free TFL bag will be given to first 100 kids who sign up; next 100 bags are $3 each. The Colby Hill Inn will host a 2^nd session of cooking lessons on 7/16. Lynn asked about moving venue of Alex the Jester’s program to Grange if size of NH Room isn’t adequate. Board discussed holding program at Grange and decided TFL site is preferred, but would allow it at Grange if program won’t work otherwise and is posted as a TFL event. Lynn will check with Alex on needed size of venue. (b) Youth Services Librarian: position is posted; applications are coming in. (c) Building expenses bill submitted to Sue Pennock/Trustee of the Trust Fund (d) Stimulus Funds: nothing new. (e) Guidelines for Accepting Unanticipated Funds (per Tom Ladd of NH State Library): Lynn reviewed with Board. Patti or Jean will sign Receipt Form of Notification ASAP its receipt. Requirement issues discussed; Lynn will ask Terry Knowles and LGC for clarification of requirements.

Prepay Oil Contract: Lynn researched several prepay prices and signed with Ayer & Goss (lowest price). It was noted as a matter of process that the Board hadn’t yet agreed to go ahead with prepay.

Policy Review: Due to Board member absences during the review process and upcoming summer recess, the Board will table vote on policies reviewed last meeting and take up the review process in September. Christine will give Lynn copy with minor corrections of grammar/punctuation to Sections 1 & 2, (1-5) so she can revise and give to Board to review.

Other Business: Lynn is trying out two new products at the public stations: NComputing, which uses terminal end computing; and Moderro, which enables the user to save information on the Internet. Both   eliminate the need for towers at these stations.

Next Meeting: Tuesday, September 15, 2009

Meeting ended at 8:25 PM

Respectfully submitted by

Christine Putnam Anderson

Tucker Free Library Minutes

April 7, 2009

7:00 PM

Present: Jamie Ramsey, Patti Osgood, Terry Simkin, Jean Colby, Christine Anderson, Lynn Piotrowicz (library director).

1. Minutes of February 17, 2009: Patti moved to accept, Terry seconded, all approved (5-0).

2. Public Forum: No members of the public were present.

3. Election of Officers: Jean nominated Patti for chairperson; Christine seconded, all approved (5-0). Jean nominated Terry for vice chairperson; Jamie seconded, all approved (5-0). Patti nominated Christine and Jamie for co-secretaries; Terry seconded, all approved (5-0). Terry nominated Jean for treasurer; Patti seconded, all approved (5-0).

4. Treasurer’s Report: Presented by Jean.

5. Monies To Be Accepted: Christine moved to accept, Jean seconded, all approved (5-0).

6. Director’s Report: (a) Summer Reading Program: Because the last day of school for HCS, 6/22, falls on a Monday, not hosting a kick-off party was discussed and agreed upon. (b) Board Blog: discussed and declined. Lynn will continue to send supplemental info via email. (c) Economic Recovery Grant possibilities: Lynn attended an Economic Stimulus Conference Webcast in which plans for libraries to receive funding to create Community Computing Access Centers was discussed. Also PSNH is working on a program to place Kill-A-Watt Electricity Monitors in libraries for patron usage. (d) Building Update: 1. Updated Jamie on last summer’s heating oil pre-buy purchase; discussed putting next winter’s fuel purchase out to bid. 2. PSNH: Lynn is seeing a marked decrease in electricity usage with upgrades. Another energy audit can be done in 5 years along with building upgrade. 3. Deteriorating planters have been removed. Lynn is contacting landscapers to solve problems with erosion and landscaping issues in front of building without purchasing shrubs this year. Lynn discussed having Bob power wash sides of stairs and lower portion of front of building 4. Marc Aucoin to replace 20 lens covers for Main Floor, and Lynn will ask him to put in plugs on south wall to comply with fire regs.

7. Other Business: Patti noted that HCS/JS school boards are discussing changing school start/dismissal times as well eliminating the high school bus runs from the grange to Henniker environs, possibly stranding John Stark students in the center of town which would impact TFL and businesses. It was agreed that it would be beneficial for TFL to contact the school board and attend school board meetings about issue.

8. Policy Review: (a) Procedural change from 3-year card information renewal to annual renewal to keep info current. Patrons will be asked to update info when checking out materials. (b) Photo policy: A brief statement that names will not be used on TFL Website or in press releases; #’s 1 – 7 of Lynn’s Photo Policy outline will be used as procedural guidelines. (c) 3-Year Review of Policy Manuals: Trustees will review “General Objectives” through “Board of Trustees” on Page 4 for next meeting.

9. Vote to go into nonpublic session without Director per RSA: 91-A: 3, II (a): At 8:35 p.m. Patti moved, Terry seconded; Patti, yes; Terry, yes; Jamie, yes; Jean, yes; Christine, yes. The Board discussed personnel issues. The director returned to the nonpublic session of the meeting at 8:47 p.m., and the nonpublic session continued with the director. Personnel issues were discussed with Lynn. Came out of nonpublic session at 8:54 p.m. Patti moved, Terry seconded; Terry, yes; Christine, yes; Jean, yes; Jamie, yes; Patti, yes.

Next meeting: Thursday, May 14, 2009 at 7 p.m.

Meeting ended at 8:59 p.m.

Respectfully submitted by

Christine Putnam Anderson

Tucker Free Library Minutes

February 17, 2009

7:06 PM

Present: Terry Simkin, Patti Osgood, Pauline Simkin, Christine Anderson, Lynn Piotrowicz (library director); absent: Jean Colby.

1. Non-Public Forum per RSA: 91-A: 3, II (a): At 7:08 p.m. Patti moved to go into nonpublic forum, and Pauline seconded; Patti, yes; Pauline, yes; Christine, yes; Terry, yes. A personnel issue was discussed. At 7:14 p.m. Patti moved to come out of nonpublic, and Pauline seconded; Terry, yes; Patti, yes; Christine, yes; Pauline, yes.

2. Minutes of January 27, 2009: Terry moved to accept as amended, Patti seconded, all approved (4-0).

3. Public Forum: No members of the public were present.

4. Money Received: Christine moved to accept, Terry seconded, all approved (4-0).

5. Treasurer’s Report:  Treasurer was not available to present.

6. Director’s Report: UPDATE ON CPSIA – Consumer Product Safety Commission announced a one-year stay on the Implementation of Consumer Product Safety Improvement Act. SUMMER READING PROGRAM – Start date is June 22^nd Kick-Off Carnival; Finale is July 31^st with Alex, the Jester, at 11 a.m. Lynn is applying for a grant to cover performance and workshop. With grant, cost is $150; without grant, the workshop will be cancelled and cost for performance is $550. Summer program theme is “Discover” through books, art, health, cooking, music, etc. Lynn is looking into programming ideas and creating a suitable READ-o-METER. DVD COLLECTION – For security purposes, only empty DVD jackets are kept on shelf and DVDs are now kept at desk. BOILER – Sam Harding reported that structurally the boiler is good and there is no reason to purchase a new one at this time. TOWN MEETING – March 14, 2009, 1 PM at Henniker Community School.

7. 2009 Preliminary Budget: Reviewed and discussed.

8. Other Business: Decision was made to increase the charge for computer printouts and copies to $.25/page to cover costs of cartridges and paper.

Next Meeting: Tuesday, April 7, 2009 at 7 PM.

Meeting concluded at 8 PM.

Respectfully submitted by

Christine Putnam Anderson

Tucker Free Library Minutes

January 27, 2009

6:30 PM

Present: Terry Simkin, Pauline Simkin, Patti Osgood, Christine Anderson, 

  Jean Colby.

1. Non-Public Forum per RSA: 91-A:3,II (a) at 6:35 pm Terry moved and Patti seconded to go into non-public forum without director.  Terry yes, Pauline yes, Patti yes, Christine yes, Jean yes.  Director’s evaluation discussed. Terry moved and Patti seconded to come out of non-public forum at 7:40 pm. Approved (5-0).  Christine left the trustee meeting at 7:40 pm.  Lynn Piotrowicz, Library Director, joined the meeting at this time.
2. Minutes of November 18, 2008: Terry moved to accept as amended, Patti seconded.  Approved (4-0).
3. Public Forum: No members of the public were present.
4. Treasurer’s Report:  Presented by Jean.
5. Money Received:  Jean moved to accept.  Patti seconded.  Approved (4-0).
6. Directors Report:  Non-monetary gifts were reviewed.  Research on stained glass refurbishment discussed.  Reviewed CPSIA potential restrictions and deadlines.  Options for summer reading program reviewed.  Decisions on periodical cuts made. 
7. 2009 Preliminary Budget:  Reviewed and discussed.
8. Other Business: Reviewed status of boiler repairs.  Recommended to cover cost of Rotary membership from TFL budget.  Discussed Trustee Board membership.

Meeting Ended at 8:35 PM

Next meeting February 17, 7:00 PM.

Respectively submitted: 

Pauline Mortimer-Simkin