Tucker Free Library Minutes
March 13, 2012
7:04 PM
Present: Lynn Piotrowicz (library director), Patti Osgood, Jamie Ramsey, Jean Colby, and Christine Anderson. Absent: Scott Turner.
- 1. Meeting Minutes of February 1, 2012: Patti moved to accept, Jamie seconded. All approved (4-0).
- 2. Public Forum: No members of the public were present.
- 3. Treasurer’s Report: Presented by Jean.
- 4. Monies to be Accepted: Patti moved to accept, Christine seconded. All approved (4-0). (See attached.)
- 5. Director’s Report: A. Building: (i) The exterior trim painting job estimate submitted by Jon Routon Painting was reviewed. Lynn requested that the work to the front of the library be done on Mondays when the library is closed. (ii) Lynn updated the past winter’s heating oil usage. (iii) Lynn listed the Jordan Institute’s recommendations to save further energy dollars, including: putting Plexiglas or plastic film over drafty windows, placing a balloon in the fireplace flue to prevent heat loss, insulating area above pocket doors, and weather stripping doors to back hallway. B. Rotary and Chamber of Commerce Event(s): Lynn suggested the possibility of hosting a Thursday Rotary breakfast meeting or hosting the Chamber of Commerce for an after-hours meeting as an opportunity to showcase the library and highlight the projects the library is undertaking. The logistics of hosting such a breakfast were discussed. C. Meeting with Charter Trust in re: Funds: Lynn to request a meeting in May with Charter Trust to review funds invested with them. D. Amerprise Financial: Deborah Nitzschke and John Lomba met with Lynn about charitable giving and how TFL could benefit as a recipient from Amerprise investors’ charitable support. After a brief discussion, the trustees decided before meeting with Ameriprise they would like a letter outlining information about their services and intent in establishing a joint relationship with TFL. E. Thinking ahead to 2013 and 2014:
2013 -- Main Floor (i) Restructuring and tightening the collection is ongoing, including weeding large print books, DVDs, audio books. (ii) Materials in the NH Collection and Reference: In the Nonfiction Room Lynn has been going through some very old reference books, which cover local towns’ histories during the Civil War period. These books take up much needed space, are not circulated, and are not used at all by the public. What to do with these historically valuable books was discussed, but no decision was reached. Lynn will continue to work on the problem. (iii) Organization of the collection by subject in the Nonfiction Room is a goal, similar to the organization in the E Room. (iv) Floors and Carpeting: The carpeting on the main floor upstairs is in very poor condition, and its replacement is a priority. 2014 -- Lower Level (i) The carpeting downstairs is also in poor condition and will need to be replaced. (ii) The wood laminate shelving in the E room bows under the weight of the books and needs to be replaced with shelving of solid wood and/or reinforced construction.
- 6. Budget Discussion: There was a brief discussion about Town Meeting. TFL is #16 on the list of warrant articles. Patti will speak to the article.
- 7. Policy Work – Part 4: Leave Policies: Discussion tabled because of the complexity of the policy and not all members of the board were present to discuss.
- 8. Other: None.
Next meeting: Wednesday, April 11th at 7 PM.
Meeting concluded at 7:54 PM.
Respectfully submitted,
Christine Putnam Anderson
|
Tucker Free Library Minutes
February 1, 2012
5:08 PM
Present: Lynn Piotrowicz (library director), Patti Osgood, Jamie Ramsey, Scott Turner, and Christine Anderson. Absent: Jean Colby.
1. Minutes from January 10, 2012: Scott moved to accept as presented, Christine seconded. All approved (4-0).
2. Public Forum: No members of the public were present.
3. Budget Discussion: Patti gave a brief synopsis of the Budget Advisory Committee’s response to TFL’s presentation of a flat budget of $190,804 at the January 19th Budget Advisory Committee meeting. In the end, the committee voted to increase the budget by $2,700, to $193,504, to give library employees a 2% COLA increase, the same as what other town departments are budgeting for their employees.
There was a discussion of the merits and intent of the library’s flat budget in the current difficult economy and what is best for the library and its mission. The Board of Trustees decided that the 2012 appropriation request of $190,804 will be the budget amount presented at town meeting. Scott moved, Christine seconded. All approved (4-0).
Meeting previously scheduled for Wednesday, February 8th at 7 PM was cancelled.
Next meeting: Tuesday, March 13th at 7 PM.
Meeting concluded at 5:42 PM.
Respectfully submitted,
Christine Putnam Anderson
|
Tucker Free Library Minutes
January 10, 2012
7:00 PM
Call to Order/Attendance
Present: Lynn Piotrowicz, Patti Osgood, Scott Turner, Jean Colby, Jamie Ramsey & Christine Anderson
1. Minutes from December 13, 2011: Christine moved to accept the previous minutes as amended, Scott seconded. All approved (5-0).
2. Public Forum: No members of the public were present.
3. Treasurer’s Report: Presented by Jean.
4. Monies to Be Accepted: Patti moved to accept monies received, Christine seconded. All approved (5-0).
5. Director’s Report: (a) Lynn is in the process of completing employee evaluations as time allows. She has interviewed some applicants for the Library Assistant however will continue interviewing other viable candidates. The board discussed decreasing hours for the Children’s Department from 30 to 28 hours and possibly reconfiguring hourly wages. (b) Lynn briefed the board on department head meetings that had taken place in an effort to reduce the budget per the Selectmen’s request. A discussion was had regarding a possible 2% COLA increase despite cuts to each department’s operation line and the repercussions to the library’s budget . The board reaffirmed the decision to present a flat budget to the Budget Advisory Committee. (c) End of year numbers were presented to the board. While circulation was down slightly, there was an increase in Internet use and Downloadable Audio, eBooks, Kindle, etc. (d) The contribution for Town Report is complete and is due for submittal on January 31. (e) The Budget Advisory Committee meeting will be held on January 19th and are scheduled for 6:50 PM at the Community Center.
6. Other: Lynn will be lending the library’s ladder in exchange for minor building improvements to be completed. Tucker Free Library ranked 5th for the month of December and 11th for the year in Online Newstand usage.
Meeting concluded at 8:15 PM.
Next meeting : Wednesday, February 8th at 7 PM.
Respectfully submitted,
Jamie Ramsey
|
|